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We wrote this FAQ to answer the many questions we receive on this topic from our clients and other inquiring minds in the many electronic communities we frequent.
This FAQ is taken from Word 97 Annoyances (by Woody Leonhard, Lee Hudspeth, and T.J. Lee; ISBN 1-56592-308-1; O'Reilly and Associates). For additional information on this title, visit our site's page http://www.primeconsulting.com/wabook.shtml.
Click here to order Word 97 Annoyances from Amazon.
Q: I start with a new empty document. Then I click Insert, Picture, Clip Art and pick a piece of clip art. I click OK to insert it into my document. (At this point the clip art is inserted into my document's drawing layer.) Next I click Insert, Caption, and type a caption for the picture. This, too, goes into the drawing layer. Now I click Insert, Index and Tables, and tell Word to put a Table of Figures in the document. Surprise! My figure and its caption don't appear in the Table of Figures. Why?
A: Because Word isn't smart enough to look in the drawing layer for figures!
It's worse than that, really. Word doesn't recognize any Table of Contents entries (generated from {tc} fields), index entries (from {xe} fields), or any of a dozen additional important fields, if they sit in the drawing layer.
This wouldn't be such a bad problem if Word automatically placed pictures and captions in the document itself. But it insists on relegating them to the drawing layer. It's an excellent example of a fundamentally stupid design decision-putting pictures in the drawing layer by default-having repercussions throughout the product.
As noted in Chapter 5, you should avoid the drawing layer except in very specific circumstances. We don't know of any way to force Word to look in the drawing layer for fields it should readily recognize.
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